Executive Assistant

This role is responsible for maintaining the office of assigned Executive and providing all necessary administrative support for the Executive team and assorted other leaders as requested.
Job Details:
Major Job Responsibilities/Duties:
+ Maintain calendar for assigned Executive, and others as necessary
+ Research travel options, book, adjust and maintain multiple travel schedules
+ Process expenses, ensuring timely payment and submission of required documentation
+ Schedule and facilitate team meetings, presentations; maintain records, follow up on initiatives
+ Collect and distribute weekly/monthly reports as requested
+ Assist business division managers with their teams as necessary
+ Provide on-site support for guests and visitors- making arrangements for food service, conference room set-up, local travel, etc.
+ Act as back-up for other local Executive Assistant staff as needed
+ Manage departmental systems as needed
Qualifications/ Education Requirements:
+ Must have an Associate or Bachelor's degree
+ Minimum 5 years? work experience with C-Level Executives
+ Working knowledge of corporate travel booking systems, such as Concur
+ Ability to work effectively with cross-function teams, multi-tasking, and a fast paced, team-oriented environment.
+ Excellent organizational and problem solving skills are essential.
+ Must be proficient in MS Office Suite to include, MS Word, Excel, PowerPoint, and other software programs.
+ Strong verbal and written communication skills; good interpersonal skills and strong attention to detail. Must be extremely organized, detail-oriented and able to handle multiple tasks simultaneously.
+ Past experience in a fast paced environment
+ Past experience handling confidential information
+ Must be available for extended hours if needed to support deadlines
Additional Success Factors:
+ Ability to interact with all employee levels, including managers, directors and C-Level executives
+ Ability to function effectively as a team member and the ability to communicate and handle sensitive information
We are an EOE F/M/D/V.
Global Payments, Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color creed, religion, sex, national origin, age, citizenship, disability, veteran status or any other protected status. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Human Resources Department.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of responsibilities, duties and skills required.
Nearly 90 percent of our employees rate Heartland a great place to work. More than just a job, we offer a career with a company you can believe in. From IT to customer service to sales and corporate, we have a wide range of opportunities. And with locations across the country, we may be in your own backyard. Heartland Payment Systems is a Global Payments company.
Global Payments Inc. (NYSE: GPN) is a leading worldwide provider of payment technology services that delivers innovative solutions driven by customer needs globally. Our technologies, partnerships and employee expertise enable us to provide a broad range of products and services that allow our customers to accept all payment types across a variety of distribution channels in many markets around the world.
Headquartered in Atlanta, Georgia with more than 8,500 employees worldwide, Global Payments is a member of the S&P 500 with merchants and partners in 30 countries throughout North America, Europe, the Asia-Pacific region and Brazil.
Why Work for Global Payments?
+ Corporate citizenship is fundamental to our values
+ Real opportunities to grow professionally
+ Collaborative, friendly work environment
+ Relaxed, casual dress code
+ Competitive benefits

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